Furniture | Chris Aldrich

Acquisition: Early 1900s 3 x 5 Inch No. 15 Card Index Filing Cabinet with No. 1535 C. I. Inserts from The Macey Company

The Macey Company Card Index Filing Cabinet

On July 15, 2024 I acquired an oak filing cabinet with 16 drawers for 3 x 5 inch index card storage. It’s a warm and lovely piece of antique furniture as well as an excellent example of an early 20th century card index cabinet designed for business use and a paper-based pre-cursor of our more modern computer databases.

From the exterior, there were none of the typical metal badging or decals printed on the filing cabinet to give an idea of the manufacturer of which there were several dozens in the early 1900s.

It wasn’t until I began dismantling the cabinet for cleaning and some restoration that I found one of the four sectional inserts stamped with the words “Macey Inter-Inter / [unintelligible] / No. 1535 C.I.”. The three others had partial versions of a similar stamp, but only the “No. 1535 C.I.” portion is easily discerned without better imaging. Without needing to look it up, I immediately recognized the Macey name as the early 1900s mail order furniture company of Fred Macey which was renamed The Macey Co. and which also helped to get the still extant Steelcase company off the ground. This was a nice thrill for me as I didn’t have any Macey Company furniture in my collection yet.

My new-to-me filing cabinet is a Macey Company No. 15 Cabinet with four inserts of the No. 1535 C.I. card index frames which each hold 4 drawers for 3 x 5 inch index cards. This gives me an additional 16 drawers of storage each of which has a linear capacity of 16.25 inches for the drawers with card stops. (5 of the drawers are sadly missing either the metal slide hardware and/or card stops altogether.)

The cabinet frame is 61.1 pounds and each 1535 C.I. section (including its 4 drawers) is 17.9 pounds. This gives the entire cabinet in my configuration a curb weight of 132.7 pounds when empty.

A Macey Company catalog No. 4206 “Macey Filing Appliances” from 1906 lists the shipping weight of the filing cabinet frame at 75 pounds and sold it for $7.00. Each of the No. 1535-C.I. sections had shipping weights of 30 pounds and listed for $4.00. The complete case with 16 drawers was listed for $22.00. Adjusted for inflation from 1906 to 2024, this would be roughly $770.00.

Catalog page 16 of the 1906 Catalog with an image of a 2 x 2 card index insert at the top and a picture of a full cabinet of four of these on the left hand side. Listed are descriptions of the 2 x 2 inserts along with weights, specifications and sales price. — Page 16 of the Macey Filing Appliances catalog from 1906

The catalog listed the capacity of their 16 inch drawers at 1,950 light (or thin) cards, 1,550 medium cards, or 1,200 heavy cards plus 40 thicker divider cards.

For most of the (modern) index cards I tend to use, I’m guestimating that I can get 2,250 cards in each drawer giving me an approximate capacity of 36,000 for the entire cabinet. With a quick back-of-the-index card calculation, this would add about 110 pounds to the weight of the cabinet when full.

16 3 x 5 inch index card drawers lined up for cleaning.

The catalog describes the cabinet as made of “quarter sawed oak” with “velvet gold finish” and solid cast brass trimmings. This roughly squares with the materials on my version. The catalog indicated that versions with card rods were available for an additional 25 cents per drawer, but mine doesn’t have any present. The metal clamps on the card stops do have an appropriately spaced hole in them which should make it easy to drill holes in both the front of the drawer and the card stop itself to install rods pretty quickly and easily at the factory.

The Macey Company had been around just before the turn of the century under the name Fred Macey Furniture, Ltd., so without better catalogs with parts numbers, the best range I can currently give to date my card index is roughly about 1900-1940. It couldn’t have been manufactured after 1940 as this was when The Macey Company went out of business.

The “Inter-Inter” brand marking on my drawers is a shortening of “Interchangeable Interiors” a method of sectional filing cabinetry as described in the company’s catalog. One would first select an outer cabinet or shell from one of four widths. After this, they would select the sorts of storage they needed within that shell from a variety of options including: vertical letter file drawer, deep storage drawer (for stationery and supplies), 3 x 5 card index drawers, 8 x 5 card index drawers, medium storage drawers (11″ x 2 3/4″ x 17 1/4″), legal blank drawers (for legal blanks, electrotypes, drawings, etc.), small or large cupboards with doors, flat letter file drawers, document file drawers, check file drawers, vertical cap file drawers (“suitable for filing legal blanks, legal documents (without folding) large photographs, blue prints, etc.”), deep storage drawers, 4 x 6 card index drawers, and etc.

A page from the Macey catalog with a filing cabinet exterior in the center. Floating around the cabinet are nine accessory filing inserts that can be installed into the cabinet. — Inter-Inter Filing Cabinets

The modularity of the system allows for a wide variety of storage needs. It also likely accounts for some difference in the drawers within my particular unit which may have been ordered a few years apart and mixed-and-matched over time as the original owner’s needs changed.

Now that I know about this modular system, I’ll be on the look out for other versions and alternate inserts in the secondary market. (I’m still looking for that 4 x 6 inch version…) Based on the systematic numbering in the catalog, the insert pieces seem to be the labeled with the width in inches of the exterior case followed by the numbers for the dimensions of the index cards. Thus the 3 x 5 inch index card sectional for a 15 inch cabinet is 1535 C.I. where the initials indicate “Card Index”. Thus we could correctly presume the 4 x 6 inch card index insert would be 1846 C.I. since the 4 x 6 modular insert fits into their 18 inch wide cabinet.

The Purchase

In the late spring of 2024, I saw what I thought was a 4 x 6 inch oak card index cabinet pop up in the listings on Facebook Marketplace for over $1,000 in Studio City, CA. Knowing that it was likely to sit unloved at that price, I bookmarked and waited. It quickly came down several times over a few weeks to the point I worried someone might actually snipe it. Watching the price reduction over a few weeks, I knew the seller was motivated, so I sent her a message with some data about actual sales of these and made an offer which was promptly accepted. A half hour later I was on my way to pick it up.

Of course I had been searching for an oak 4 x 6 inch card index filing cabinet for a while, but I was disappointed after seeing the details in her listing that the drawers were each 6-1/8″ wide x 4-6/8″ high to see that it was actually a 3 x 5 inch card index. (Her measurements were for the outside and not the inside.) Knowing that the piece was lovely and special, I succumbed anyway and took it.

I had double-checked the larger cabinet measurements before leaving to pick it up, but I was surprised to see that it barely fit into the back seat of my Lexus ES350!

History

While owned—though probably not heavily used—for about 42 years by a production manager in Studio City, this cabinet was previously used as a set decoration on the 1982 NBC television series Cassie & Co. starring Angie Dickinson. With the tag line “Ex-cop. New private eye. All woman!”, the show could be viewed as a follow up of Dickinson’s popular NBC show Police Woman (1974-1978). It appeared as a mid-season pick up following on the heels of the female two-hander Cagney and Lacey (1981-1988) and appeared in the Winter before NBC’s Remington Steele (1982-1987)—also featuring a female private detective—that premiered in the fall of 1982. Sadly Cassie & Co. only ran for 13 episodes before shuttering.

Here was part of the sales description for the cabinet when I purchased it:

This lovely old file cabinet is 52″ high x 14-3/4″ wide x 27-1/2″ deep. Each drawer is 6-1/8″ wide x 4-6/8″ high x 18-1/4″ deep. It has a few scratches on the side, but nothing that can’t be touched up. Otherwise, it’s in good condition. In the early 80’s, I worked on a TV series called “Cassie & Co.” starring Angie Dickinson. This (and another antique file cabinet) was purchased and used as set dressing in Angie/Cassie’s office. When the show was canceled, I bought the cabinets and have had them ever since. I don’t have specific background info on them.

Appearing before the release of the popular Apple IIe computer, the broad public would have expected to see not only filing cabinets but card index cabinets in a business office, so it would have blended right into the decor of the time.

Restoration

Naturally as a filing cabinet that is likely over 100 years old, it has seen some things. (And like Burt Bacharach and Frank Sinatra, it had a relationship with Angie Dickinson.) There are a number of scratches and dings in the top where pulling out drawers and setting them on top has obviously occurred. There were several white scuffs where the cabinet has rubbed up against painted walls or other furniture.

Prior to discovering the manufacturer and knowing about the modularity, I instinctively knew to remove the four screws in the front of the cabinet to see what they were attaching to and how. This led to the ability to pull out the four modular sections to see the interior of the cabinet which, in turn, led to identifying the manufacturer.

Based on the magnificently dirty and dusty internal condition of the cabinet, I think I’ve been the only person to open them up in over half a century. This took a few hours of vacuuming and careful cleaning to properly mitigate.

I then spent some time tapping several dozen nails back into place with an awl and re-gluing some of the loose dovetail joins. I’ve also filled in a few of the scratches and scuffs, given the full cabinet a complete cleaning, and followed up with a thorough polish.

One missing piece that I’ll have to recreate is a 26 inch strip of hardwood which serves a sled-like function for moving/sliding the cabinet. It’s missing from the bottom left hand side of the filing cabinet frame, but fortunately has a complete version on the right hand side that I can use to recreate the missing portion. It’s not necessary for regular use, but it does help to protect the bottom edge of the filing cabinet from wear and chipping.

There are surely a few more small issues here or there that will require some additional attention as I begin using it, but in general, this cabinet is ready for another century of use.

Typewriter Storage?

Naturally, while removing the drawers and internal sectional pieces, I noticed that the openings in the cabinet were just the right size and depth that each of the four sectional openings is capable of storing two portable typewriters each.

While I’ll be using this as a traditional card index, I could easily see someone removing one or more of the four sections to store their office typewriter. As a decorative test, I moved the cabinet next to my library card cabinet and loaded it up with some Olympia, Smith-Corona, Remington, and Royal typewriters. One could certainly do worse. After all, Fred Macy did custom manufacture desks for typewriter specific use.

New Grand Total

Recalculating from my collection of card indexes, I think this new cabinet brings our total up to 9 “boxes” with a total of 77 drawers featuring almost 125 linear feet of index card storage space. This comes out to the possibility of storing 208,183 index cards, with a cost per drawer hovering around $12.70 and still dropping.

In solid quarter sawn oak with solid cast brass fittings, it certainly classes up the collection significantly.

Now I just need to negotiate with my partner where this lovely piece of furniture will live in the house… or what will become relegated to the garage? At the moment, maybe this spot works?

What should I put into it first? Maybe since I’m not using X (fka Twitter) anymore, I’ll print all my tweets out and archive them in one of the drawers? Feel free to send me your favorite recipes on index cards as I’ve now got some extra space for them.

Photo Gallery

Below are some additional photos from the acquisition and cleaning process.

A piece of cardboard with a 1 inch spring, a variety of tiny 1mm screws, a piece of white crayon, a dark brown furniture crayon and several slips of paper to label drawers on a card index. — Items found hiding inside the Macey Co. card index when I purchased it.

I spent a chuck of the early morning and the past hour finally cleaning up my Shaw-Walker filing cabinet. I can’t wait to move it into the house and start using it. Photos of the finished product soon…

Steelcase 8 Drawer Steel Card Index Filing Cabinet for 4 x 6 inch cards

Maybe I didn’t have enough filing space for index cards yet? Maybe it was because the price was too alluring to resist? Maybe it was because of the stunning black and grey powder coat? Maybe it was because I didn’t have any serious Steelcase in my atomic era furniture collection yet? Maybe it was the stunning art deco styling touches on the aluminum drawer handles and label frames? Regardless of the reason, the undeniable fact of the matter is that, as of yesterday, I’ve got another card index filing cabinet or zettelkasten.

This one is is a 20 gauge solid steel behemoth Steelcase in black and silver powder coat and it is in stunning condition with all the hardware. It stands 52 1/4 inches tall, is 14 7/8 inches wide, and 28 1/2 inches deep (without hardware). Each drawer had two rows of card storage space totaling 55 inches. With 8 drawers, this should easily hold 61,000 index cards.

Sadly, someone has removed all the card following blocks. I’ll keep an eye out for replacements, but I’m unlikely to find some originals, though I could probably also custom design my own. In the meanwhile I find that a nice heavy old fashioned glass or a cellophaned block of 500 index cards serve the same functionality. The drawer dimensions are custom made for 4 x 6 inch index cards, but A6 cards and Exacompta’s 100 x 150mm cards fit comfortably as well.

Based on the styling, I’m guessing it dates from the 1940s to early 1960s, but there are no markings or indications, and it will take some research to see if I can pin down a more accurate date.

A few of the indexing label frames on the unit are upside down and one or two are loose, but that’s easily fixed by removing a screw and cover plate in the front of the drawer and making a quick adjustment. I’ve also got a few extra metal clips to fix the loose frames.

Much like my Singer card index, this one has internal sliding metal chassis into which the individual drawers sit. This allows them to be easily slid out of the cabinet individually for use on my desk or away from the cabinet. The drawers come with built-in handles at the back of the drawer for making carrying them around as trays more comfortable. The drawers are 10.6 pounds each, each chassis is 4.6 pounds, and the cabinet itself is probably 120 pounds giving the entire assembly a curb weight of about 240 pounds. Given that 7,000 index cards weight 29.3 pounds, fully loaded the cabinet and cards would weigh almost 500 pounds.

Placed just behind my desk, I notice that the drawer width is just wide enough, that I can pull out the fourth drawer from the bottom and set my Smith-Corona Clipper on top of it. This makes for a lovely makeshift typing desk. The filing cabinet’s black powder coat is a pretty close match to that of the typewriter.

I’ve already moved the majority of my cards into it and plan to use it as my daily driver. This may mean that the Singer becomes overflow storage once I’m done refurbishing it. The Shaw-Walker box, which was just becoming too full and taking up a lot of desk real estate, will find a life in the kitchen or by the bar as my recipe box.

I’ve also noticed that some of my smaller 3 x 5″ wooden card indexes sit quite comfortably into the empty drawers as a means of clearing off some desk space if I wish. Of course, the benefit of clearing off some desk space for that means that I can now remove individual drawers for working with large sections at a time.

This may be my last box acquisition for a while. Someone said if I were to add any more, I’ll have moved beyond hobbyist collector and into the realm of museum curator.

The best part of the size and shape of the drawers is that until its full of index cards, I can use some of the additional space for a variety of additional stationery storage including fountain pens, ink, stamps, stamp pads, pen rolls, pencils, colored pencils, tape, washi, typewriter ribbon, stencils etc. One of the drawers also already has a collection of 3.5 x 5.5 inch pocket notebooks (most are Field Notes) which are also easily archivable within it.

I may have just purchased a really hot, two-tone black and silver powder coated Steelcase card index with space for 60,000 cards….

If you’re going to punch holes in 3 x 5″ index cards for your new library card catalog and want something to match your 20 gauge office furniture, you really ought to have an era-appropriate hole punch. Presenting the industrial strength Mutual Centamatic Punch No. 250 (Made in Worchester, Mass. U.S.A.), which I picked up today at the local thrift store for $0.75.

🗃️ I just did a quick calculation and I’ve purchased 2 large card index cabinets, and 5 small indexes (which includes some small desktop trays and a 2 drawer wooden index) for a total of $636.52. It gives me about 65 linear feet of index card space which should hold approximately 108,000 index cards. In physical storage cost (just for the cabinet, not for the square footage), it comes out to spending about 6/10 of a cent per card.

Buying cards in bulk groups of a 1,000 for the going rate of about 2 cents each, I’m looking at a lifetime index card bill of around $1,700 to fill it all up.

If I look at a 30 year time span, I’m all in for about $2,500 (I’m adding a bit for pens/pencils/ink) versus an annual subscription to Roam Research (currently $165/year) or for Evernote (currently $170/year) both of which would put me at about $5,000 (presuming either is around in 30 years.)

I really ought to be set for a while, but I do have my eye on one or two other stunning pieces…. #ZKLife

The good news is that I’ve traded my expensive notebook/journal habit for a somewhat less expensive card index habit. Now I can spend the difference on more books and fountain pens. 😁

Midcentury Gaylord Bros., Inc. Oak Modular Library Card Catalog Acquisition

In a quest to expand on my analog office practices, last Saturday, I drove out to Rancho Cucamonga to purchase a spectacular midcentury Gaylord Bros., Inc. modular library card catalog. I spent parts of the week making some minor tweaks (gluing some broken wood rails) and cleaning it up in the garage. Last night, as a present and to celebrate the start of Autumn, I brought it into the house to reassemble it. It now lives in the dining room adjacent to the the office and near both the bar as well as the library that others in the household prefer to call our formal living room. I honestly didn’t pre-plan it this way, but given our floorplan, it is sitting in the “heart” of our home.

Three of the four sections are all similarly made out of oak and appear to be co-contemporaneous in terms of style and materials (solid wood and metal). The final section, a five drawer insert is obviously of later manufacture and while stained brown with what appears to potentially be a mahogany frontispiece, has plastic trays with metal fittings and what appear to be galvanized steel card stops. The other sections comprise a low level table-like support with four legs; a 5×3 drawer section; and a 2 inch thick top which covers the holes in the top of the modular drawer sections and provides a flat surface. The top section also features the traditional Gaylord Bros., Inc. name plate.

Given the subtle intricacies of the construction, I’ll provide some photos of how the pieces dovetail together as well as the smaller mechanics and features in a future post.

Fully assembled the piece is 33″ wide x 17 3/8″ deep and stands 36 1/2″ tall. With internal drawer space of 13 3/4″ for the 15 drawers and 14 1/2″ for the other 5, there should be space for approximately 38,715 index cards.

I’m thrilled that all the fittings seem to be original, and all the drawers have their original card catalog rods. The drawers on the 5×3 drawer section have a spring loaded mechanism under the front of the drawer which when pushed to the left side unlocks the card catalog rods which have beefy brass knobs. The 5×1 drawer section rods are unlocked by pulling up on them slightly from the bottom and then pulling them straight out.

I’ll have to do some more in-depth research of old Gaylord Bros. catalogs, but based on materials, manufacture, and style, I’m going to guess that the older portion of the card catalog dates from the mid-30s to the 1940s, while the newer section is likely late 60s. The overall size and standardized, modular structure allows the pieces to sit together in quite a clever way and were made over a long enough period of time that different pieces from disparate decades still work well together. While the wood grain, stain, and even fittings are all slightly different, the to different styles work fairly well together.

For those who appreciated my recent article Market analysis of library card catalogs in 2023, I’m thrilled to report that I purchased this stunning beauty—one of the prettiest, oldest, and best conditioned catalogs I’ve seen listed—for a very reasonable $250. I suspect the seller, who is a vintage collector, seasoned eBay seller, and is well aware of the market, may have gone even lower, but I was happy to overpay a little. Given the online market, something like this would usually list for between $1,200 and $1,600, but would likely sit unsold and unloved for years.

I love the style and the condition, and it does make for a fantastic little piece of fine furniture with a lovely patina. Unexpectedly, someone else in the house may be even more enamored of it than I, which bodes well for its actual long term care and use. Currently it will serve as an archive storage for some of my 3 x 5″ index card note collection in addition to storage of a partial library card cataloging for some of our physical books. I also have cards from an older rolodex and a small recipe collection that will take up residence. Other empty drawers will house a small wine selection along with several bottles of scotch until they’re pushed out by the growing collection of cards.

Oblique angle of a bottle of Glenmorangie scotch and two crystal old fashioned glasses in open adjoining drawers of a library card catalog — Surely this is what Hemingway would have done?!

Other than general maintenance I don’t think I’ll be doing any other restoration work on it beyond the small fixes I’ve already made.

On the top of the catalog, in addition to space for writing notes, I’ll keep one of my two desktop card indexes and a 1948 Smith-Corona Clipper.

What would you do with a library card catalog?

Market analysis of library card catalogs in 2023

As card catalogs lost their functionality in libraries and were de-acquisitioned there was a wave of nostalgia which caused people to purchase them, often in auctions, at higher than expected prices. Once they had them, most of these purchasers realized that they didn’t have functional uses in their homes for them (beyond wine or liquor bottle storage, small crafts, or use as a zettelkasten, which seem to be the only reasonable upcycling use cases I’ve seen and the last seems to be very rare and niche). They sit and take up space for very little value in return beyond some esthetic beauty and nostalgia. As a result many soured on their ownership. Most owners naturally want to recoup their original purchase price thinking that relative rarity will save them.

Combined with this there was a resurgence in mid-century design esthetic which had some furniture restorers and designers buying and doing full (and very pretty) expensive restorations of older 20s-40s versions which sold at auctions for $4,500 and up. Given the rarity of some of these older, fine furniture versions along with the work in restoration and the limited market only those who had a tinge of nostalgia and money to burn made purchases which resulted in a limited number of actual sales.

These two factors mean that almost all of the listings for library card catalogs are heavily overvalued on eBay, Facebook Marketplace, Craig’s List, Etsy, etc. The fine furniture restorations have set an artificially high price point which some feel theirs must match as well. The difference in quality however is stark. Because of their size and lack of functionality, there is a relative glut of them on the market which all bear inflated prices. Those who originally spent inordinate amounts for them, feel they will still have that same value to others, so they list them online for inflated prices.

I’ve been closely watching the online “market” for them for over a year and see the same several dozen or more listed across the country usually in the range of about $30-$60 per drawer. Many are listed as local pick up only, which further hampers the overall market. This also brings up the issue of shipping a 60 drawer card catalog which can easily run in the $800-$1,500+ range which usually requires additional shipping logistics involved with freight. Most catalogs are already overpriced, but adding an additional $1000 tax on top is a bridge too far for all but the highest end of the market. Some platforms like Etsy and eBay which take cuts of the final sale also add to the cost of the sale (at least to the owner).

In the year and a half or more that I’ve been watching, I’ve only seen a handful of actual sales, all of which were local, and many of which were in the Los Angeles area. All of these sales have been for listings which eventually were reduced down to the $15 per drawer range. One local sale was in Wisconsin was for $10 per drawer (a 30 drawer file) and another in Los Angeles was for $12.50 per drawer (on a 20 drawer file).

A note on condition

Outside of a small handful of fine furniture listings in the $4,000+ range, most ex-Library card catalogs are generally very well worn and not in great condition which makes them less valuable as decoration pieces. In fact, many are often missing their original card catalog rods, have dents, dings, or other cosmetic issues. Some are missing drawers or have replacement drawers which don’t match. Some may be slightly mismatched having been purchased in different eras as modular pieces and put together. Frequently they have been modified from their original states to include inserts or other material to fill in the holes which where almost standard in the bottoms of the drawers.

Advice

If you’re in the market, know that it is tremendously inflated, a fact which most sellers are aware of as they’ve got them listed, some for many years, not resulting in actual sales. If you really want one and find it in a reasonable condition, I highly recommend making an offer for it at about $10 per drawer and potentially go up to $15. Anything higher than that is overpaying based on actual recent market conditions. If you have the money to burn, feel free, but keep in mind that like many others in the past, once the initial nostalgia has passed, you’ve probably got a large piece of relatively non-functional furniture in your home.

It’s not common, but some government auction sites will list card catalogs for auction from time to time. Because they actively want to sell them these can be purchased in the $2-10 per drawer range or less. Often they tend toward the larger 60+ drawer range, aren’t in good condition, or need to be picked up and shipped to your final destination, usually within a few days of purchase as the original owners don’t or explicitly won’t handle shipping. These are likely to need some restoration work to be decorative pieces in many homes.

If you want something brand new, you can check out Brodart, which is the only remaining card catalog manufacturer/sales firm I’m aware of in the United States. Their systems are modular, so you can pick and choose what you’d like to have. The only caveat is that they start at $1,700 for their smallest 9 drawer model and can go up to $11,648 (plus shipping) for a full 60 drawer model. The other potential drawback, for some, is that they are made of a mixture of wood, metal and plastic versus the all wood and metal fittings of older vintage models.

If you’re in the market primarily for nostalgic reasons, then you might also consider looking at some of the older desktop wooden card catalogs which are often much less expensive, take up far less space, and can be wonderfully decorative. Some of the smaller two to six drawer desktop models have the benefit of potentially serving as recipe boxes or paper rolodexes, zettelkasten, or simply small office storage. Here again, the online markets are likely to be heavily overpriced with 2 drawer models being continually listed at $150 and 4 drawer models in the $250-400 range. These sellers know that these prices don’t result in actual sales as they’ve been sitting on them for long periods of time (presumably hoping to get lucky). Here I’d recommend you make offers in the $20-30 per drawer range to see what you can find. Another benefit is that these smaller models are far cheaper to ship across the country. For additional advice on these, see: The Ultimate Guide to Zettelkasten Index Card Storage.

Shaw-Walker Two Drawer Quarter Sawn Wooden Card Index File for 4 x 6″ Cards

Many may recall that I’ve been refinishing vintage mid-century furniture for over a decade now. I’ve also been more cognizant of converting my commonplace book practice into a more Luhmann-artig zettelkasten one.

While doing this, I’ve had a hard target search for available card index files for the better part of two years. I’ve purchased a large metal one and a small handful of open wooden desktop models.^[1][2] I’ve shied away from some of the wooden 2-6 drawer models because they’re listed for exorbitant prices on eBay, Facebook Marketplace, Craigslist, and other online retailers where sellers think they’re worth far more than they really are. Hint: you’ll find lots of listings, but you won’t see very many actual sales—a good indication that the market is dramatically overpriced.

However, this past week I saw a reasonable listing for a two drawer quarter sawn Shaw-Walker card index made for 4×6″ index cards for $32.95. Since cardboard boxes sell for almost $20 each, I couldn’t pass up the opportunity, so I made the minimum bid and naturally won the auction uncontested.

The box showed up yesterday afternoon and had roughly the wear I expected it would. It took some serious elbow grease, but I managed to clean about a half century of dirt and grime off of it, and it looks significantly better already. I don’t think I’ll do a full refurbishment of it, preferring to appreciate some of the natural patina. I will probably give it another solid cleaning later this week and then a coating of wax or furniture polish to shine it up. I’m wavering on polishing what I suspect are probably bronze drawer pulls and leaving their dark oxidized beauty.

For a small, solid wooden box, it does bring an inordinate amount of joy.

While showing some wear, particularly to the top, it still has most of its original Shaw-Walker gilded logo. The box is 15 5/8 x 14 11/16 x 6 3/8 inches, 14.6 pounds, and each drawer has 11 3/4 inches of space for cards, so it should comfortably fit about 3,300 index cards. I intend to use it as my day-to-day desktop card index and split the two drawers between my card-based productivity system (based on the Memindex) and my zettelkasten practice. The balance of my notes will go into either my Arca Studiorum or possibly another metal card index I’ve had my eye on for a while, but which needs some significant restoration.

In addition to the thrill of having a new analog piece of office equipment, another unexpected benefit it will impart by being on my desk is that it seems to be just the perfect sort of height for placing my laptop onto so that my camera is just that little bit higher for better video conference call framing. Now I won’t need to drag down the dictionaries or Wolfram’s New Kind of Science off the shelf anymore.

Coda: I just made a purchase of two wooden library card charging trays which will hopefully arrive later this week. More on that after they arrive…

Furniture refinishing projects progress

Made some good progress on furniture refinishing projects today. The weather has finally warmed up a bit for improved painting and drying times.

Day Four on the Shaw-Walker Filing Cabinet

Rust mitigation, sanded, cleaned, and primed all four drawers, primarily the front faces and edges, though the full bottom on one drawer;
Primed the bottom of the cabinet to prevent further rusting;
Next steps:
- Choose a paint color and get clear coat;
- I’m half tempted to mount onto steel plate and add casters, otherwise felt stripping/feet to prevent scratching floors;
- Finish cleaning hardware (not sure how much better these might get without replating) and remount

Day two on the Steelcase stick leg office chair #2

Spray painted all sides with two coats and left to dry
Sanded down the chair back, washed it, and spray painted with two coats and left to dry.
Next steps:
- Clear coat;
- Reupholster the seat (same Quidditch material as the other?);
- Re-assemble;
- Fix broken foot on one leg;
- Strip and refinish chair #1

Vintage desktop Remington Rand 10 5/8 inch card index for 3 x 5″ cards

I’ve bought (yet another) card index on April 22nd. This must mean that I’m officially a collector, but if I keep this up I may have to start a museum soon.

This model is a Remington Rand Library Bureau Division 10 5/8″ x 5 5/8″ x 2″ dovetailed wooden box with steel follower and toothed sliding track. The sides of the box are 1/4″ thick and was designed for 3 x 5 inch index cards. The box has a softer brown color and wider grain typical of the mid-century Remington Rand Library Bureau Division products. Because it is short enough, it can fit inside my larger card catalog filing cabinet if necessary.

Given that Remington Rand used the Library Bureau Division brand name from its acquisition in 1927 into the 1950s and the materials and design used, I’m guessing that this model is likely from the late 40s to early 50s. This was likely used as a desktop card index or possibly as a charging tray in a library. Sadly it didn’t come with any information about provenance. With the follower all the way back it’s got 8 1/2 inches for cards which means space for about 1,200 standard index cards.

There are no nail holes on the bottom indicating that it had feet, but it does have the faint appearance that it may have either had felt feet or a felt sheet glued to the bottom to prevent it scratching one’s desktop. As I expect to use it on a glass top, I probably won’t modify it. Beyond this and a few small scuffs showing very moderate use, it’s in exceptionally fine shape.

I’d picked up an 11 inch Shaw-Walker card index recently, but I couldn’t help making a knee-jerk purchase of another vintage desktop card index. I got it used on eBay for the pittance of $16, which compared to some of the modern cardboard, plastic and metal options is honestly a steal, especially since it’s got a much nicer look and permanent feel compared to some of the more “modern” zettelkasten containers. Who wants a $20 cardboard box from Amazon when you can have a solid piece of history made of hard wood and steel on your desk?

Since my father worked in manufacturing for both Ingersoll Rand (no relation) and Remington at different points in his life, its quite a nice reminder of him sitting on my desk on a daily basis. Because it bears the name Library Bureau, it also harkens back to the early days of mass manufactured library card catalog equipment beginning with Melvil Dewey in 1876.

Of course, I ought to quit picking up these 3 x 5 inch card boxes and get some more 4 x 6 inch boxes since I primarily use those on a daily basis.

Any ideas what I ought to use this box for? Perhaps it ought to be an address card index/rolodex? I’ve already made the decision to do my “memindex” in 4 x 6″ cards and the Shaw-Walker is accumulating cards with jokes and humorous observations (jokerzettel anyone?).

Of course I now have a small voice inside saying that I need a Remington typewriter on my desk to match it.

1948 Smith-Corona “Clipper”

Childhood Typewriters

I’ve had a hollow space in my chest where a typewriter wanted to be. I’d had a few inexpensive plastic ones in my childhood before having a really spectacular Smith-Corona, but I thought that through many moves it had been long lost. Until, that is, I visited my parents on spring break this past week. While going through some old papers and boxes, I ran across a dusty, but stunning old jewel from my youth.

Hiding in a corner of memorabilia was a hard black box which I immediately recognized as my old portable typewriter! I recall my parents having purchased it at a yard sale and bringing it home for us kids to use in 1984. It took a while back then to clean it up, but I used it for a variety of school projects and papers for several years until its use for school papers was later taken over by an electronic Panasonic word processor. Despite the newer technology I still preferred that old typewriter for composing and noodling around.

Ooh, my little pretty one, my pretty one

So, what is this fantastic jewel? It’s a 1948 Smith-Corona “Clipper” 4C (serial number 4C-242370). It’s still in spectacular shape. I had to re-connect the letter “A”s linkage joint, but all the keys still work well, and it’s going to need a new ribbon. The interior is a bit dusty and needs some cleaning, but a short afternoon of tinkering should make quick work of any issues.

What’s fascinating is that all of the parts and functionalities of the machine came back to me instantaneously when I touched it. I knew all the small subtleties of sliding in a sheet of paper and aligning it to perfection. All the small niceties like the single/double space switch, the margin adjustments, the lovely bell, the ribbon direction adjustment switch, and even the centering mechanism were right there at my fingertips.

Sadly the original key wasn’t with the typewriter’s lock, but it was easily pickable. I’m reasonably sure the key will turn up as I dig through my other childhood memorabilia in the near future. At the worst, I can probably print a new key using a recipe I’ve already found online. I even unearthed a roughly contemporaneous typewriter manual for the Smith-Corona Clipper model.

Sturdy black hard wooden typewriter case with black bakelite handle sitting on a wooden table.

Smith-Corona typewriter in it's case with the case top opened up to view the typewriter inside.

Close up view of the two metal latches on a portable Smith-Corona Clipper. Pushing back two sliding latches will release the top cover of the box.

The top of the black wooden case can be removed from the portable Smith-Corona Clipper and it can be used in the bottom portion of the case as pictured here. Leaving it in the case for daily use can obviously be convenient.

And the best part is that a young 12 year old was drawn to it and immediately wanted to use it and take it home with us, so the typewriter obsession may go on for at least another generation.

I can’t wait to begin using my new (old) tool for thought in my zettelkasten practice. I’m curious to see what the slow down effect of a manual typewriter has on my writing and thinking work. Perhaps the composition of my cards at the end of the day will have the added satisfaction of punching the keys of a fantastic typewriter.

If nothing else, the Clipper does look quite nice next to my Shaw-Walker card index which is from the same era.

Ultra-luxury of the “Clipper”

Just where does the Smith-Corona “Clipper” sit in the pantheon of typewriters? A variety of writers in the 21st century still talk about their love and nostalgia of specific typewriters mentioning the design esthetic of the Olivetti, a remembrance of an old Underwood, or their fondness of a Remington, but I think Tom Hanks sums things up pretty well:

This is what I would suggest: if you wanted the perfect typewriter that will last forever that would be a great conversation piece, I’d say get the Smith-Corona Clipper. That will be as satisfying a typing experience as you will ever have.
—Tom Hanks, actor, producer, typewriter enthusiast and collector, author of Uncommon Type on CBS Sunday Morning: “Tom Hanks, Typewriter Enthusiast” [00:07:30]

Of course Hanks comes by this analysis naturally as the Clipper typewriter’s namesake is the Boeing 314 Clipper, which appears prominently on the front left panel of the typewriter’s cover. The context and history of some of this airplane have been lost to current generations. Twelve of these air yachts were built by Boeing and operated for a decade between 1938 and 1948. Nine of the airplanes were operated by Pan-Am as transoceanic “one class” ultra-luxury air travel featuring lounges, dining areas with silver service for six-course meals from four-star chefs served by white coated stewards, seats that converted to sleeping bunks for overnight accommodations, and separate male and female dressing rooms for the comfort of elite businesspeople and wealthy travelers in the mid-twentieth century. As an indicator of the exclusivity and expense at the time, a one-way ticket from San Francisco to Hong Kong on the Clipper was listed for $760, which is equivalent to about $15,000 adjusted for inflation in 2021 (Klaás, 1989, p. 20).

Pan Am’s Clipper service of the 1940s represents the romance of flight in that era in the same way Smith-Corona Clipper represents the romance of typing in the ensuing decades. Most Americans’ nostalgia for the luxury and exotic freedom of airline flight in the 1960s and 1970s was built on this early experience operating the Clipper nearly 20 years before.

Typeface sample

References

“Tom Hanks, Typewriter Enthusiast.” CBS News Sunday Morning. CBS, October 15, 2017. https://www.youtube.com/watch?v=UTtDb73NkNM.

Klaás, M. D. (December 1989). “Clipper Across the Pacific, Part One”. Air Classics. 25 (12).